Invoices are the integral part of any business or service offering company, which helps the seller as well buyer to keep records of goods sold,  purchased or services provided.

Definition

An invoice can be defined as a legal document, offered to a customer or client for the record of the purchases or service provided. The seller as well as buyer, both keeps the copy of the Invoice for ready reference. The Invoice also assists the parties to understand the amount due, payment due date or amount paid and other terms & conditions related to the sale or service transaction. The Invoice is raised against the customer or client after the sale deal is completed or service provided.

How to write an Invoice?

You may have sold the goods to a customer but do not know how to raise an Invoice then, you or customer would not be able to keep the record of the transaction between you two. It would also be difficult to know the exact due date, when the amount is due or to be paid. For a healthy business relationship between a buyer and a seller, well articulated Invoice in a good format is essential.

The following details will help a seller to understand, what should be included in the Invoice:

(more…)

Any business, corporation, manufacturing, trading or service providing company raises Invoices for the goods sold or any service offered. For example you may purchase machinery parts from a machinery dealer and for keeping the record of the sales transactions; the dealer would issue an Invoice for record keeping and reference. Through Invoice only, you will understand the terms and condition of the sales deal and due date of the payment. Both parties may keep the copy of the Invoice for their own reference and record.
The Invoice, thus raised contains all details, such as name of the company, against whom the Invoice is raised, date of the business transaction, product or service details, total items, total value of the goods sold and so on.
These reasons makes it necessary that an Invoice should be well articulated and written in professional style, whereby the customer or client is grasp the details of the business deal without any difficulty. (more…)

Invoices can be created by using Word templates and below given details would show how this function can be performed:

Invoice templates

It is common practice to embed or link an Excel worksheet while performing the function of calculation in a Word Document. But this is not a viable option and better practice that can be followed is to insert a table in a document and easily calculate. One can seek the assistance of Word tables, which have numerous applications, such as Invoices, pricing charts, timetables, quotations and so on.

For working professional or business personnel who is raising an Invoice, it is necessary that he should create an invoice that includes necessary details, such as business details, logo and contact details, together with summary list of costs, parts, accessories and labor. The table should automatically calculate the totals and taxes and provide the exact total payable amounts. Even automatic fill-in forms can be inserted for any fast customer information. Once you have prepared such invoice framework, you can always keep the blank form as a template for your further uses.

If you are also preparing an Invoice Template for your uses, then following details will assist you in your template preparation:

Heading

It is necessary to design a heading that would be used in the invoice template. The created heading can also be used for further different marketing material uses, such as flyers, brochures, quotations, price list and announcements.

AutoText

The best way to save an item like heading is through auto text. It is very easy process to perform, as you just need to press {Alt} [F3] to save the created such as heading. In the process, you will find Create AutoText dialog box in the Word, where you should write a name and need to press OK. This process will facilitate the insertion of the heading in a document. You can perform this function by positioning the insertion point and typing the Auto Text Name for placing the heading to your desired location. By default, Word will process the auto complete name and you can simply press [Enter] to place the heading. The other way is to type Auto Text name and press [F3].

Body of the Document

Finalize the proper correct wordings, without any grammatical error to be used in the body of the document.
Planning and table insertion
For adding the table to template, you can take the help of View/Toolbar, which is available in Word and search for Tables and Borders toolbar.
You can decide the number of rows and columns; you would like to put in the table. After layout planning, you can select and click the insert button. Through this function, you can see a dialog box and find the details about the table and columns for your insertion in the new table.
Calculations
You can now search for the Tables and Borders toolbar. There you will find ‘S’ symbol at the bottom right. The function of this symbol is Auto Sum button. By clicking at an empty cell below the value content column, one can perform simple addition function.
When Auto Sum is clicked, the Word will put the function [=SUM (ABOVE)].
Through these processes, you can generate a new Invoice document through the template, where the customer information can be inserted, when required and Invoice amount can be placed in the table.
The Invoice Template thus created can be used as and when required for your invoice raising purpose.