Invoice Templates

Invoices are the integral part of any business or service offering company, which helps the seller as well buyer to keep records of goods sold, purchased or services provided.

Definition

An invoice can be defined as a legal document, offered to a customer or client for the record of the purchases or service provided. The seller as well as buyer, both keeps the copy of the Invoice for ready reference. The Invoice also assists the parties to understand the amount due, payment due date or amount paid and other terms & conditions related to the sale or service transaction. The Invoice is raised against the customer or client after the sale deal is completed or service provided.

How to write an Invoice?

You may have sold the goods to a customer but do not know how to raise an Invoice then, you or customer would not be able to keep the record of the transaction between you two. It would also be difficult to know the exact due date, when the amount is due or to be paid. For a healthy business relationship between a buyer and a seller, well articulated Invoice in a good format is essential.

The following details will help a seller to understand, what should be included in the Invoice:

An Invoice can be divided into three parts:

1. Heading
2. Body
3. Footer

Invoice Heading:

This part of the Invoice should contain Invoice word on the top, contact details of the organizations, such as name, address, telephone address, E. Mail address, Invoice serial number, company registration and tax registration number, if necessary and space for client name and address.

Invoice Body

This part of the Invoice should concentrate on details of items sold or service provided, total article – units, names, weight or measurement and individual rate.

Invoice Footer

The ending or footer part of the Invoice should mention, total amount of the articles sold, details of tax if applicable, payment modalities either by cash, cheque, bank draft, wire transfer etc, payment terms and conditions, delivery and product related information and signature space.

Below given Invoice Sample for HR Services will assist you in drafting your own Invoice:

INVOICE
Global Inc.
125B, 7th Street, Hadley Park,

New York 11021
Phone: (222) 999-2875
E. Mail: global.sourcing@hotmail.com

To,
The Manager,
Life Style Store
124 Hillegass Blvd
.Berkeley CA 94705

Invoice Date: 17th Jan.2010
Invoice No. : NY/Global/Feb./3
Reg. No. : SH-13 R-9D P-2/07

Dear Sir,
Following is the HR Service charges for Permanent Staffing/Recruitments provided by Global Inc. to Life Style Stores.

Our Service Charges are as mentioned below:

Sr.No.	Process Type	Candidate Name	Amount Payable
1.	Permanent Staffing	David Redford	$12, 00

GENERAL CONDITIONS

All the amounts / charges will be based on the annual Cost to the Company of the selected Candidates.

Total Cost to the Company will comprise of Basic + DA +Special Pay + Medical + Conveyance + Bonus +Ex Gratia + Outfit allowance + LTA + Commission +any other payments made + perquisites.

Due to an unfortunate incident of recruited candidates leaving the organization by him/her self within three from the date of joining, it is our endeavor to provide you with a free placement.

1. All payments are to be made within 7 days from the date of billing.
2. Invoice would be raised once the candidate joins the organization.
3. Service Tax on the bill amount will be applicable as per the State Government rules as on the billing date.